Payroll Batch

What is Payroll Batch?

Payroll Batch is a record representing the salary payment of staff. You would add the staff to the payroll batch and the system would calculate staff salary according to the formula set in Job Order Template.

You can adjust the amount by clicking into indiviual payroll or through importing. 

Go to More and you can generate the report you want.

What can be defined in Payroll Batch?

Add Placement: define the staff you would like to do the payment

Post: define the status of the batch, post the batch when you finished

Status: Show the status of the payroll batch, Preparing or Approved

Employer: define the Organization you would like to do the payment

Currency: define the Currency you would like to pay, normally would be defined after you choose the Employer

Start Date/End Date: define the pay period of the batch, normally should be the 1st day and last day of the month

Pay Date: define the date you would do the autopay

MPF Contribution Date: define the date that process MPF, normally would be auto-generated after you define the Start Date and End Date

Is Zero Amount?: define whether the system would calculate the payroll amount according to the formula set. Enable it then system will ignore all payroll formula and give you a zero payroll batch. Good for off-cycle ad-hoc payment, e.g. Double pay and Bonus payment.

• Exclude pay type? (Edit): advance setting from "Is Zero Amount?", shown after the batch is created. Define which pay types would be excluded from the system calculation and give you zero amount. Do it before adding the placement or you need to recalculate the payroll to apply the updates

Show annual total amount in payslip?: define whether the payslip would show the total pay amount since the date you define for reference. Good during the tax season.

• Annual total amount Since: advance setting from "Show annual total amount in payslip?". Define from "when" the payslip to show the annual total amount.

Remark: any notes for your reference