Entity Group

Entity Group is a collection of Organization records and Applicant records. Together, it defines what can be seen by a particular user.

"ALL" is a special Entity Group of which all new Organization and Applicant records are added to this group by default.

Group Name: a name to identify this Entity Group

Organization Permission: you can see and select "top level" organizations here.

Applicant Permission: you can see and select applicants here.

The combination of Organization permission and Applicant combination determines what can be seen by the user having permission over this group.

To see a particular Company or Department (i.e. Organization) record, the user requires the Organization permission.
To see a particular Personal Profile (i.e. Applicant) record, the user requires the Applicant permission
To see a particular Job Profile (i.e. Placement) and its related records (e.g. Leave Entry, Leave Application, Payroll), the user requires both the Organization and Applicant permission

Let's assume there are 2 Companies and 2 Staffs. One of the staff is employed by both company.

The following Entity Group will give different results:

Entity Group a
- Selected Organization: Company A and Company B
- Selected Applicant: Staff 1 and Staff 2
- Result: obviously this entity group will see everything.
Entity Group b
- Selected Organization: Company A
- Selected Applicant: Staff 2
- Result: this entity group can only see placement profile of Staff 2 as Officer
Entity Group c
- Selected Organization: Company A
- Selected Applicant: Staff 1 and Staff 2
- Result: this entity group can see both placements in Company A. He can still see the personal record of Staff 1, but not his placement in Company B.